EHRI-ERIC Administrative Assistant - NIOD

Job opening: Administrative Assistant (0.5 – 0.6 FTE)

EHRI-ERIC is looking for a highly organized and proactive Administrative Assistant to provide administrative support to its Central Hub team. Your contribution will help the team stay organized, efficient, and well-connected. This is a position at the EHRI-ERIC Central Hub, hosted by the NIOD Institute for War, Holocaust and Genocide Studies, Amsterdam, an institute of the Royal Netherlands Academy of Arts and Sciences (KNAW). All employees of EHRI-ERIC are employed by NIOD-KNAW and seconded to EHRI-ERIC.

This is a fixed-term contract for one year, although, depending on future needs and funding, an extension is possible.

What will you do? 

• Contribute to the administrative running of the CK Fellowship and transnational event programs (communication with external hosts/organizers and participants;  processing of applications, agreements and monitoring forms)
• Contribute to the financial administration of EHRI-ERIC (drawing up and processing of invoices, etc.)
• Gather and collate data relating to the ongoing monitoring of EHRI-ERIC
• Assist with the organization of major EHRI-ERIC events and meetings, including by acting as contact person for participants and organisers, and by providing input on their delivery and programming
• Manage and coordinate the EHRI help desk
• Contribute to the dissemination of EHRI-ERIC (updating of website and social media content)
• Provide administrative support for third-party funded projects
• Contribute to the refinement of EHRI-ERIC policies particularly regarding the administrative running of CK the Fellowship and transnational event programmes, and the monitoring of EHRI-ERIC by identifying areas for improvement and by suggesting and implementing relevant systems and processes
• Provide general administrative support to the EHRI-ERIC Central Hub

What will you bring? 

• Previous experience in an administrative capacity, preferably in an academic, research or other relevant environment
• Excellent written and verbal communication skills in English; Dutch is a plus
• Ability to work independently and collaboratively in an international environment
• Strong organizational skills
• Strong numerical skills
• Excellent standard IT skills
• Strong interpersonal skills
• Affinity with EHRI-ERIC’s mission is a plus

What do we offer?
A dynamic role at the international EHRI-ERIC Central Hub. You will join an international team that currently consists of 7 other members of staff.
The position is based in Amsterdam, with hybrid work arrangements possible.

More information
For questions, contact Reto Speck, EHRI-ERIC Director: r.speck@niod.knaw.nl  

How to apply?

Please send your application (CV and motivation letter) by 8 February 2026. Please ensure that your application is written in English. We expect to hold interviews for this position in the week beginning  16 February. We would like the successful candidate to start as soon as possible.

About EHRI-ERIC

On 20 January 2025, the European Commission established the European Holocaust Research Infrastructure (EHRI) as a European Research Infrastructure Consortium (ERIC). EHRI-ERIC is a permanent, distributed Research Infrastructure dedicated to support trans-national Holocaust research and documentation. EHRI-ERIC is currently supported by ten member countries and by a consortium of more than 40 individual institutions. The Central Hub of EHRI-ERIC takes care of the legal, administrative and financial running of EHRI-ERIC, the coordination of the provision of EHRI-ERIC’s user services, and the development of its overall strategies and policies. EHRI-ERIC is a permanent independent successor organization to a series of successful EC-funded European Holocaust Research Infrastructure (EHRI) projects that have been running since 2010 and have brought together the most important Holocaust research institutions and archives from across Europe, Israel and the United States.

About NIOD
The NIOD Institute for War, Holocaust and Genocide Studies was founded on 8 May 1945 to map out the history of the Second World War in the Netherlands and the Dutch East Indies through independent research. During the past decades this expertise has been extended to research into mass violence and genocides in Europe and elsewhere in the world. The NIOD is a scientifically independent and at the same time strongly socially oriented institute.

Apart from scientific research, NIOD opens its collections to both professionals and private individuals. NIOD is located in a monumental building of the Dutch Government Property Department in the centre of Amsterdam. It manages in-house 3 kilometres of archives, a library with 75,000 titles and a large photo collection. NIOD has about 75 employees. It is one of the 15 institutes of the Royal Dutch Academy of Sciences (KNAW). The Communication and Information team is responsible for internal and external communication and public activities, spokesperson management and the management of NIOD's online and social media.

Terms of employment
Depending on education and experience the minimum salary is 3.382 and the maximum salary is 4.484 gross per month for a full-time appointment (scale 8 cao Nederlandse Universiteiten/KNAW). This is exclusive of 8% vacation allowance, 8.3% year-end bonus, travel allowance, internet allowance, home working allowance and pension accrual with ABP.

The KNAW offers its staff an excellent package of secondary benefits. A package that meets the different needs of employees depending on their stage of life, lifestyle or career ambitions. For example, by working an extra two hours a week, it is possible to increase the number of days off from 29 to 41 days a year (with full-time employment). 

For a complete overview of the terms of employment, please refer to the web page: werken bij de KNAW.

Applying for a Certificate of Good Conduct can be part of the employment procedure.

Diversity & Inclusion
The KNAW considers a working environment in which everyone feels welcome and appreciated of great importance. A working environment in which attention is paid to individual quality and where development opportunities are paramount. Together we strive for an inclusive culture in which we embrace differences. We would therefore like to invite candidates who want to contribute to this through their background and experience. In the event of equal suitability, preference will be given to the candidate who thus enhances diversity within the Academy.

We will not respond to any supplier enquiries based on this job advertisement.